Wednesday 18^th May, 2016

7.30 – 8.00am

Registration for Optional Masterclass – Health Roundtable data

8.00 – 8.45am

Breakfast Meeting – Optional Masterclass – Health Roundtable data

The Health Roundtable team will provide an overview of the overall data collection and drill down into how imaging data is collected and analysed. 

 (All first time attendees and those interested in understanding how Health Roundtable benchmarking data is compiled and how it can be used, are strongly encouraged to attend this session). 

8.30 – 9.00am

Registration (Arrival Tea and Coffee)

9.00 – 9.30am

Welcome and Introductions

9.30 – 10.30am

SETTING THE STAGE 1. – Identifying the critical issues for reducing imaging waiting times

Review of the pre meeting survey and imaging data case studies highlighting waiting time differences for images related to stroke, hip fracture, and appendicectomy patients.

• Review of 2015 aim statements.
• What do you currently report to executive
• Review of current Imaging reports
• Review of literature for imaging waiting times internationally

10.30 – 11.00am

Morning Tea

11.00 – 12.45pm

SETTING THE STAGE 2. – Identifying the burning platform that will necessitate the change for reduced imaging waiting times

Sites with unusually short waiting times will be asked to provide short “thought starter” presentations on their approach, including:

Sharyn MacDonald, Chief of Radiology, Christchurch Hospital, New Zealand

Small group discussion: 

• What are the burning issues for my health service? 
• What needs to be done to make a transformational improvement in reducing imaging waiting times?

Develop current state picture

12.45 – 1.30pm

Lunch

1.30 – 3.00pm

DECIDE WHAT TO DO 1. –

Set smart goals and Innovation Poster presentations

Develop smart goals and future state picture

Each organisation to highlight one innovation around “reducing imaging waiting times”.

Teams present innovations in the areas of reducing inpatient delays.

Share and steal the market place.

Bring any material, policies, SOP’s around reducing waiting times

Opportunity to interact with data team

3.00 – 3.30pm

Afternoon Tea

3.30 – 4.00pm

DECIDE WHAT TO DO 2.  Top 3 voted posters presentations – More detailed presentation of selected posters with discussion and questions.

4.00 – 4.30pm

DECIDE WHAT TO DO 3.  Health Service Team De-Brief:  What have we learnt?

4.30pm

Meeting Ends for Day One

6.30pm

Group Dinner (Optional) Bergerac French Cuisine Restaurant

131 King St, Melbourne 9629 2868

Thursday 19^th May, 2016

8.30 – 9.00am   

Arrival Tea and Coffee

9.00 – 9.15

Recap of Day 1

9.15 – 10.00

MAKE THINGS HAPPEN 1 – Understanding the Inpatient / Outpatient Dilemma for Imaging

We will compare the usage of outpatient imaging following an inpatient stay to highlight the trade-offs between length of stay and funding for hospitals providing post-discharge MRI and Angiography imaging.

Adam Arnold, Chief Medical Imaging Technologist, Sir Charles Gairdner speaking about open access

10.00 – 10.30am

MAKE THINGS HAPPEN 2.

 Identifying your key obstacles to implementation – engaging and enabling the department.

• Communication for understanding and buy-in
• Empowering others to act
• Producing short term wins

Share key innovations from other HRT facilities

10.30 – 11.00am

Morning Tea

11.00 – 12.30pm

MAKE THINGS HAPPEN 3. Identifying your key obstacles to implementation – engaging and enabling the department.

• Identifying key obstacles to implementation and solving burning platform issues
• Communication for understanding and buy-in
• Empowering others to act
• Producing short term wins

Small group discussion with other participants from same state or country on how issues can be addressed.

12.30 – 1.15pm

Lunch

1.15 – 3.20pm

MAKE THINGS HAPPEN 3. Not letting up – creating a new culture.

Team Action Planning and Presentations to Full Group

• Don’t let up and make it stick – how to change using visual measurement?
• Health service teams refine their SMART goal and Action Plan
• Gallery walk of A3 plans

2.30 - 3.00pm

Discussion about topics for 2017 and closing comments

3.00pm

Meeting Ends