What is it?

Activity BarCoding is a computer software package that aims to increase the speed and accuracy of your health service’s timesheet recording, tracking of consumable supplies, and capture of patient outcome information.

Although information can be entered manually, the system is designed so that staff can use matchbox-sized barcode scanners to scan patients' bracelets and customised scan-cards, which are converted by the system into a time and activity sheet they can edit.  The sheets are then submitted to department heads for approval.

• Reduce time spent entering information - free up staff time
• Collect the information during the consultation - improving accuracy
• Report on time by referring clinical department - analyse trends

What’s the advantage?

Using the Activity BarCoding system reduces keystrokes and improves accuracy in the time & activity collection process - freeing you and your staff for more productive tasks, and providing better information for management decision making and clinical planning. The system has comprehensive reports, too.

Where do I start?

There is a demonstration version of the software available at http://www.hrt.org.au/AbcDemo/login.aspx?healthServiceID=DEMO

To give it a try, use the username "demo" and the password "password" to access the system.

If you like what you see, give us a call and we can give you your own login to use (for free) to test the system.

What can I do with it?

• Record time & activity, split by activity type (research, teaching & training, management, or clinical care)
• Record patients seen, referring clinical unit, supplies used & interventions
• Your staff can use a barcode scanner to record all the above information at the time of the session. Your staff dock the scanner at the end of the day at a computer, and it converts this to a timesheet they can edit.
• The scanners have internal clocks so it fills session time, and your staff can dock scanners in the morning if they forget to do it at night.
• Edit the timesheet on the computer to correct any mistakes or add any missed sessions.
• Create referrals for patients to track back time spent by clinical unit.
• Submit timesheets for reporting. Your health service can require timesheets to be approved by a manager before use in reports to help staff as they learn local business rules, or automatically approve upon submission for experienced staff.
• Report on time, activity, supplies & interventions by staff member, referring clinical unit, and discipline in an easy to use, graphical format.
• Export reports to Excel or PDF for further use.

Information Flows

Running a Trial